New Retarus Managed Capture Services facilitate smooth data interchange with business partners in South East Asia

New Retarus Managed Capture Services
facilitate smooth data interchange with business partners in South East Asia
Digital
processing of business documents ensures efficient workflows

Singapore, May
22, 2017  – Global information
logistics experts, Retarus, has launched new
Managed Capture Services in South East Asia, which allow business documents
(received by fax or email) to be automatically captured as structured data.
This provides companies with a robust functionality to process orders or
invoices directly in the ERP system, without any manual efforts or expense for
entering the data. The processes at the communication partners’ end do not need
to be changed at all. By using this new cloud service, enterprises benefit from
efficient processes, a fast cash flow and satisfied business partners.

Manually capturing data is not only time and cost
intensive, but also prone to error. This is crucial as many South-East Asia
companies adopt digitalization in their communication processes and
increasingly prioritize efficient flow of information. With Retarus Managed
Capture Services, complex ordering or billing processes can be automated to a
large extent, which means no more complex paper-based processes. The
services support all common interfaces, file types and application formats. This means that
business partners can be connected without much effort and sector-specific
requirements can be implemented with ease. These accelerated, digital workflows
and the minimized error-rate resulting from them, reduce process costs by
around 60 percent as compared to manual data entry.

Reduced costs and efforts due to
Intelligent Document Recognition

All incoming documents are run through a powerful text
recognition process (Intelligent Document Recognition or
IDR), which is based on multiple OCR engines. In addition to capturing the
text, it also records the structure and other components of the document. With
the assistance of the catalogue and master data, which is stored in the system
and continually synchronized, all documents can be checked for their content in
minimum amount of time and are automatically assigned. The system also
memorizes new layout structures and recognizes them with great precision when
new data is received.

Error checks can also be carried out as an automated
process with Retarus Managed Capture Services. Wrong item numbers or incorrect
calculations, empty mandatory fields or similar details that cannot be assigned
are marked with a blocking notice, making it immediately visible in the ERP
system that manual post-processing is required. Retarus then automatically
sends the original document to the employee responsible for the data as a PDF
in which all fields that were not recognized or need to be checked are clearly
highlighted. This ensures that manual post-processing is simplified
considerably for the responsible staff, as they only have to
check the missing information again. As an additional option, Retarus can also
perform the manual post-processing, offering a recognition rate of 100 percent.
Subsequently, the cloud service transfers all validated data to the ERP
application in the required format, along with the original documents.

Efficient cooperation with business
partners

“The integration of business partners, who for
technical or economic reasons are not yet able to transmit their data in a
structured manner, poses a real challenge for many companies that are looking
to shift over to digital ordering and invoicing procedures”, explains Oliver
Prevhral, Managing Director at Retarus Asia. “The Managed Capture Services
offered by Retarus cover all input and processing channels. Incoming forms are
transformed into structured data, irrespective of the original format. This
enables customers and suppliers to continue using their existing communication
channels to exchange data.”